arXiv:2508.09991v1 Announce Type: cross Abstract: Automating data extraction from clinical documents offers significant potential to improve efficiency in healthcare settings, yet deploying Natural Language Processing (NLP) solutions presents practical challenges. Drawing upon our experience implementing various NLP models for information extraction and classification tasks at the British Columbia Cancer Registry (BCCR), this paper shares key lessons learned throughout the project lifecycle. We emphasize the critical importance of defining problems based on clear business objectives rather than solely technical accuracy, adopting an iterative approach to development, and fostering deep interdisciplinary collaboration and co-design involving domain experts, end-users, and ML specialists from inception. Further insights highlight the need for pragmatic model selection (including hybrid approaches and simpler methods where appropriate), rigorous attention to data quality (representativeness, drift, annotation), robust error mitigation strategies involving human-in-the-loop validation and ongoing audits, and building organizational AI literacy. These practical considerations, generalizable beyond cancer registries, provide guidance for healthcare organizations seeking to successfully implement AI/NLP solutions to enhance data management processes and ultimately improve patient care and public health outcomes.
